How to Keep QR Inventory Labels Accurate
Label accuracy comes from a short, repeatable review routine. Choose one shelf or supply group at a time and verify the record against the physical item rather than trusting the previous label.
A practical workflow
- Open the record through My Items or scan its label. Check the identifier, location and last update before changing anything.
- Measure the new quantity or edit the contents rows. Save the changes; the previous built label remains available until you explicitly rebuild.
- Choose Rebuild QR Code from the saved record. Check the new quantity and location, download the image and replace the old physical label.
- Export a backup after the review. If several people use separate browsers, transfer a JSON file deliberately; do not assume their local records synchronized.
Worked example
A box changes from ten items to seven. Saving records seven locally but does not modify paper. Rebuilding carries seven in the new label and increases its QR version. A different device scanning the old code can still read ten.
A common mistake
Leaving two versions attached makes it unclear which code to scan. Remove the obsolete label when replacing it, and avoid using a location note as if it were automatic movement tracking.
Questions
Why does an old label show a newer count in my browser? A newer saved local record can take precedence and the page tells you the label is old.
Can KASQORA revoke a lost printed code? No. A code already carrying readable data has no server-side revocation.
Limits to keep in mind
Anyone holding a label may read its snapshot. Keep private information out and treat a printed code as a versioned copy, not access control.